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Experiences

Experiences are activities, attractions, and things you plan to do during your trip. They represent the memorable moments that make your journey special.

What is an Experience?

An Experience is any planned activity during your trip, such as:

  • Museum visits
  • Tours and guided walks
  • Park visits
  • Outdoor activities
  • Sports and recreation
  • Shows and performances
  • Shopping
  • Any other attraction or activity

Creating an Experience

From Day View

  1. Navigate to a specific day
  2. Click Add Experience
  3. Fill in the experience details
  4. Click Save

From Trip Overview

  1. Find the day section
  2. Click Add Experience
  3. Complete the form
  4. Save

Experience Form The experience creation form

Experience Fields

Required Fields

Name - The activity or attraction name - Example: "Colosseum Tour", "Louvre Museum", "Seine River Cruise" - Max 100 characters

Optional Fields

Start Time - When the experience begins - Example: 09:30, 14:00, 16:30 - Used for display ordering within the day

Duration - Estimated length of the experience - Dropdown: Not specified, 30 min, 1h, 1h 30min, … up to 7h 30min - Used to estimate end time on the timeline

Tag / Experience Type - A short label to categorise the experience (max 20 characters) - Examples: "Museum", "Walk", "Sport", "Free time" - Autocomplete suggests tags already used in your trips - Shown as a badge on the event card

Address - Location of the experience - Example: "Piazza del Colosseo, 1, 00184 Rome, Italy" - Used for geocoding and map display - Max 200 characters

City - City name - Auto-populated during geocoding - Max 100 characters

Notes - Additional information - Example: "Skip-the-line ticket. Meeting point: main entrance. Bring ID for student discount." - Max 500 characters

Confirmation Number - Booking reference - Example: "TOUR123456", "COL202503141600"

Price - Cost of the experience (if applicable) - Example: "25€", "$50", "Free with city pass"

Day - Which day this experience occurs - Can be left blank to create an "unpaired" experience

Experience Types

Experience types are free-form tags — type any label that fits your trip. Common values:

Museum

  • Art galleries
  • History museums
  • Science centers
  • Exhibitions
  • Cultural sites

Examples: - "Vatican Museums and Sistine Chapel" - "British Museum" - "MoMA - Modern Art Exhibition"

Park

  • National parks
  • City parks
  • Botanical gardens
  • Nature reserves
  • Outdoor viewpoints

Examples: - "Central Park Picnic" - "Villa Borghese Gardens" - "Yosemite Hiking Trail"

Walk

  • Walking tours (guided or self-guided)
  • Historic walks
  • Architecture tours
  • Neighborhood explorations

Examples: - "Trevi Fountain and Spanish Steps Walk" - "Free Walking Tour - Old Town" - "Street Art Tour - Brooklyn"

Sport

  • Hiking
  • Cycling
  • Water sports
  • Skiing/snowboarding
  • Adventure activities

Examples: - "Mountain Bike Tour" - "Snorkeling Trip" - "Beach Volleyball"

Other

  • Shopping
  • Shows/performances
  • Classes/workshops
  • Spa/wellness
  • Anything not fitting other categories

Examples: - "Opera at La Scala" - "Cooking Class - Traditional Pasta" - "Souk Shopping"

Time Management

Ordering Within a Day

Events are displayed in order of their start time. Events without a start time appear after timed ones, sorted by the order you created them.

You can manually reorder events on the day detail page via drag and drop (desktop) or the swap order button (mobile).

Planning Realistic Durations

Set the Duration field to a realistic estimate:

✅ Good practice: - Museum visit: 2–3 hours - Walking tour: 2–4 hours - Park visit: 1–2 hours - Quick shopping: 1 hour - Show/performance: actual duration + 30 min buffer

❌ Over-optimistic: - Major museum: 30 minutes (too short) - Walking tour: 6 hours without breaks - Back-to-back events without travel time

Location and Maps

Geocoding

Enter a complete address to enable: - Map pin display - Distance calculations - Nearby event grouping - Travel time estimates

Best address format: 

Piazza del Colosseo, 1
00184 Rome, Italy

Viewing on Map

Experiences appear on: - Day timeline maps - Trip overview maps - Location clustering (multiple events in same area)

Group Nearby Experiences

Plan experiences in the same neighborhood together to minimize travel time.

Google Places Enrichment

Auto-fill experience details using Google Places.

How to Enrich

  1. Create an experience with a valid address
  2. Click Enrich button
  3. System searches Google Places
  4. Select the correct result
  5. Details auto-populate:
  6. Official website
  7. Phone number
  8. Opening hours
  9. Place ID

When to Use Enrichment

✅ Good for: - Popular attractions with Google listings - Museums with official websites - Verified businesses - Places with specific hours

❌ Not useful for: - Self-guided walks - General outdoor activities - Events without fixed locations - Unlisted venues

Managing Experiences

Editing an Experience

  1. Click on the experience card
  2. Click Edit
  3. Modify any fields
  4. Click Save

Deleting an Experience

  1. Click on the experience card
  2. Click Delete
  3. Confirm deletion

Warning

Deletion is permanent and cannot be undone.

Moving to Another Day

  1. Edit the experience
  2. Change the Day field
  3. Save

The experience moves to the selected day.

Creating Unpaired Experiences

Sometimes you want to plan activities without assigning them to a specific day:

  1. Create an experience
  2. Leave Day field blank or set to "None"
  3. Save

The experience appears in the "Unpaired Events" section. Assign it to a day later when you finalize your schedule.

Best Practices

Research and Planning

✅ Before adding: - Check opening hours - Verify if booking required - Read reviews - Check location on map - Confirm admission prices

Adding Complete Information

Good example: 

Name: Colosseum and Roman Forum Tour
Tag: Museum
Start Time: 09:00
Duration: 3h 30min
Address: Piazza del Colosseo, 1, 00184 Rome, Italy
Notes: Skip-the-line combo ticket. Meeting point: main entrance.
       Includes audio guide. Wear comfortable shoes. Bring water.
Confirmation: COL-TOUR-2025-0314

Incomplete example (harder to use): 

Name: Colosseum
Start Time: 09:00

Using Notes Effectively

Great notes include: - Meeting point details - What to bring - Special instructions - Accessibility information - Dress code - Student/senior discounts - Cancellation policy

Example: 

Meeting point: Main gate, look for red umbrella guide.
Bring: Passport for student discount, water bottle, sunscreen.
Note: First Sunday of month is free entry but very crowded.
Alternative: Book Thursday evening for fewer crowds.

Balancing Your Day

Don't over-schedule:

❌ Too packed: 

08:00-10:00 Museum A
10:30-12:30 Museum B
13:00-15:00 Museum C
15:30-17:30 Museum D
18:00-20:00 Museum E

✅ Well-balanced: 

09:00-12:00 Museum A (major attraction)
12:00-13:30 Lunch break
14:00-16:00 Walking tour
16:00-17:00 Free time / café
19:00 Dinner

Special Scenarios

All-Day Experiences

For full-day activities: - Set start time: 09:00 - Set end time: 18:00 - Note: "Full day tour with lunch included"

Multi-Part Experiences

If an experience has multiple sessions:

Option 1: Create one long experience 

Name: Guided City Tour (Morning & Afternoon)
Time: 09:00 - 17:00
Notes: Lunch break 12:00-13:00 (not included)

Option 2: Create separate experiences 

Experience 1: City Tour - Morning Session (09:00-12:00)
Experience 2: City Tour - Afternoon Session (13:00-17:00)

Weather-Dependent Activities

Add contingency notes: 

Notes: Outdoor activity. Check weather forecast.
       Backup: Visit museum if raining (see Unpaired Events)

Flexible Timing

For experiences without strict times: 

Name: Explore Montmartre Neighborhood
Time: 14:00 - 17:00 (approximate)
Notes: Self-guided exploration. No fixed schedule.
       Visit Sacré-Cœur anytime before 18:00.

Frequently Asked Questions

Can I have multiple experiences at the same time?

Yes, but the system will warn you about time overlaps. This might be intentional (group splitting up) or an error (need to reschedule).

How do I mark an experience as completed?

Currently, there's no "completed" status. This feature is planned for future releases.

Can I add photos to an experience?

Photo attachments for events are planned for a future release.

Can I duplicate an experience?

No built-in duplicate feature yet. You'll need to create a new experience manually.

Can I set recurring experiences?

No, each experience must be created individually. If you have daily activities (e.g., morning run), create one for each day.

How do I handle reservations?

Add reservation details in: - Confirmation Number field - Notes field (time, confirmation email, etc.) - Links section (add reservation URL)

What if I don't know the exact time yet?

Set approximate times and add a note: 

Notes: Time TBD - will confirm 1 day before

Update the time once confirmed.

Not directly. Use notes to reference related experiences: 

Notes: Part 1 of Vatican tour. See also "Sistine Chapel" (Day 2)

  • Days - Understanding day organization
  • Meals - Adding restaurant reservations
  • Transfers - Travel between experiences
  • Trips - Overall trip management

Next: Learn about adding meals to your itinerary